TOOLS & CALCULATORS

RENTAL PROPERTY INCOME STATEMENT TEMPLATE

Track rental revenue, operating expenses, net operating income, and net income for a property. Enter current-period and year-to-date amounts, review the calculated results, then print or save the completed income statement as a PDF.

For educational and management-analysis purposes. Accounting and tax treatment can vary. Consult a qualified accounting or tax professional when preparing formal financial statements or tax returns.
How to use this template: Enter actual amounts for the reporting period and, when available, year-to-date totals. Calculated values update automatically.
Input Calculated
01

PROPERTY & REPORTING INFORMATION

02

OPERATING REVENUE

Record revenue earned or received according to the accounting basis selected above. Concessions and bad debt are shown separately as reductions to revenue.

Revenue
Current Period
Year to Date
Rental Income
$
$
Late Fees
$
$
Application / Administrative Fees
$
$
Parking Income
$
$
Laundry Income
$
$
Pet Income / Fees
$
$
Storage Income
$
$
Utility Reimbursements
$
$
Other Operating Income
$
$
Less: Concessions / Rent Credits
$
$
Less: Bad Debt / Uncollectible Rent
$
$
Total Operating Revenue
$0
$0
03

OPERATING EXPENSES

Record recurring costs associated with operating the property. Financing principal, capital expenditures, depreciation, and amortization are not included in NOI.

Operating Expense
Current Period
Year to Date
Property Management
$
$
Property Taxes
$
$
Property Insurance
$
$
Repairs & Maintenance
$
$
Utilities
$
$
Payroll / On-Site Labor
$
$
Landscaping / Grounds
$
$
Pest Control
$
$
HOA / Association Fees
$
$
Advertising / Leasing
$
$
Legal / Accounting
$
$
Licenses / Permits
$
$
Administrative / Office
$
$
Bank / Merchant Fees
$
$
Security
$
$
Other Operating Expenses
$
$
Total Operating Expenses
$0
$0
04

NET OPERATING INCOME

Current Period NOI $0 Operating Revenue − Operating Expenses
Year-to-Date NOI $0 YTD Revenue − YTD Operating Expenses
05

NON-OPERATING & ACCOUNTING ITEMS

These items are shown below NOI. Debt principal payments and capitalized expenditures do not belong on the income statement and therefore are not included as expense lines here.

Item
Current Period
Year to Date
Other Non-Operating Income
$
$
Interest Expense
$
$
Depreciation Expense
$
$
Amortization Expense
$
$
Other Non-Operating Expense
$
$
06

INCOME STATEMENT

Rental Property Income Statement
Cash Basis
Current Period Year to Date
OPERATING REVENUE
Rental Income $0 $0
Late Fees $0 $0
Application / Administrative Fees $0 $0
Parking Income $0 $0
Laundry Income $0 $0
Pet Income / Fees $0 $0
Storage Income $0 $0
Utility Reimbursements $0 $0
Other Operating Income $0 $0
Less: Concessions / Rent Credits $0 $0
Less: Bad Debt / Uncollectible Rent $0 $0
Total Operating Revenue $0 $0
OPERATING EXPENSES
Property Management $0 $0
Property Taxes $0 $0
Property Insurance $0 $0
Repairs & Maintenance $0 $0
Utilities $0 $0
Payroll / On-Site Labor $0 $0
Landscaping / Grounds $0 $0
Pest Control $0 $0
HOA / Association Fees $0 $0
Advertising / Leasing $0 $0
Legal / Accounting $0 $0
Licenses / Permits $0 $0
Administrative / Office $0 $0
Bank / Merchant Fees $0 $0
Security $0 $0
Other Operating Expenses $0 $0
Total Operating Expenses $0 $0
NET OPERATING INCOME (NOI) $0 $0
NON-OPERATING & ACCOUNTING ITEMS
Other Non-Operating Income $0 $0
Interest Expense $0 $0
Depreciation Expense $0 $0
Amortization Expense $0 $0
Other Non-Operating Expense $0 $0
NET INCOME $0 $0
07

INCOME STATEMENT METRICS

Current Period NOI $0 Operating revenue less operating expenses
Year-to-Date NOI $0 Year-to-date operating performance
Current Period Net Income $0 After non-operating and accounting items
Year-to-Date Net Income $0 Year-to-date net income
NOI Margin — NOI ÷ Operating Revenue
Operating Expense Ratio — Operating Expenses ÷ Revenue
Revenue Per Unit — Current-period operating revenue per unit
NOI Per Unit — Current-period NOI per unit
08

STATEMENT NOTES

Record unusual expenses, accounting adjustments, collection issues, significant repairs, or other information that helps explain the reporting period.

Rental Property Income Statement Template — Basic Property Management

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